Ways to Improve Your Access Control System

Brown Padlock

Access control’ is something security firms use around the globe in order to mitigate potential security risks. Particularly risk of theft. In terms of IT, access control is about regulating who has the ability to view a particular set of resources. 

For example, access control can restrict the ability of lower-level employees to view electronic company documentation that only management should be able to view. 

An access control system consists of measures put in place. They can be either physical or digital and they restrict access to certain areas or to certain information.

Stratistics MRC reported that the global video surveillance market is set to reach US$63.2 billion by 2022. While IHS Markit’s statistics show an almost 50% growth in the presence of video surveillance cameras in the United States between 2012 and 2016. 

These types of cameras are a fundamental cog in the access control market. They provide the means for users to monitor who is accessing what in your organization. Without the need for physically manned access points. 

However, the access control system that you use is only as good as the information that you feed it. Because, at the end of the day, it’s just a computer that cannot perform any logical reasoning on its own. Thus, it relies on your input to teach it how to correctly monitor your environment.

There are certain methods that you can adopt in order to ensure that your access control system performs its job correctly, helping to keep your environment free of threats.

Keep your Access Control Technology Updated

As previously discussed, your access control system is ultimately a computer. A computer runs optimally with regular updates and works according to the latest versions of the software that it uses.

The same principle applies to your video surveillance equipment. In order for it to run properly, you need to ensure that you download the latest versions of the software. The reason manufacturers release periodic updates is to fix problems that other users have raised with the software. So, although you may not have experienced the problem yourself, chances are that you may experience them in the future, should you not keep your software up to date.

In addition to updating your software, you also need to update your physical access control devices. Especially the servers that you store your data on. Don’t think, however, that you need to spend thousands of dollars on new servers for your office. With cloud technology, your servers can be located remotely. This means that you don’t have to incur the cost of the physical hardware, but you still have the benefit of immediate access to the data.

Always be Testing Your System

In order to keep your access control system up to date, you need to constantly be testing it to see where the possible flaws are. Once you know where the minor issues lie, you can fix them before they turn into serious problems. You don’t want someone else to discover a weakness in your system. They can exploit it and cost your campus millions in loss and damage.

Keep an Eye on Who has Access to Your Campus

In an organization, employees come and go. Sometimes their departure is amicable, but at other times, it is less than friendly. This means that you need to strictly monitor who is able to access your campus and your organizational information. This prevents them from using it and taking it to your competitors when they leave.

On the day that employees leave your campus, have them fill out an employee exit checklist with them. This checklist should include details about what property they have and what they need to give back. Including any smart devices that the school may have given them. This helps to ensure that nothing is forgotten and that no assets or data is put at risk.

If an employee is facing disciplinary action, and continued access to your premises could allow the employee to gain an unfair advantage in the proceedings, rather remove their access to the premises, pending the matter being heard. This is especially true in the case of an employee in a management position, as he or she may have access to sensitive information that – should the employee feel wronged – they could take and sell it to a competitor. If you deny an employee access to premises pending such action, those manning the access control points must also be aware of the situation so that they do grant the employee access manually.

Access Control for Your Campus

Access control systems on your campus are vital to ensuring the safety of both your staff and your assets. 

Depending on the size of your campus, and the value of the assets stored there, there might be no need to spend thousands on instituting high-end access control, when solutions that suit your pocket already exist. Video surveillance, for instance, is a great way of monitoring the people who come into your campus.

Access control systems are a must in your campus because they help to ensure the safety and security of your campus, campus assets, and information.

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